January 15, 2023 Minutes

American North Country Cheviot Sheep Association
Board of Directors Meeting
Sunday, January 15, 2023, 1:00PM CST
Location: Teams
Attendees: Mike Maloy, Noah Barkley, Dee Samson, Chris Newman, Michael Romanski, Abbie Malek

1. Elect President
   1. Director Malek nominated Director Kessler for President. Director Samson made the second. 
   2. Director Barkley nominated Director Maloy. Director Newman made the second. 
   3. Director Kessler moved to close nominations. Director Barkley made the second. 
   4. Director Maloy was elected President through ballot.

1. Elect Vice President
   1. Director Samson nominated Director Barkley for Vice President. Director Kessler made the second. 
   2. Director Samson made a motion to close nominations. Director Kessler seconded. 
   3. Director Maloy made a motion to accept Director Barkley as Vice President. Director made the second. 

1. Resignation of Martin Macqueen
   1. To the Board of Directors.docx
   2. Brett made a motion to accept the resignation of Director Macqueen. Director Maloy made the second. All were in favor.

1. Nonprofit status
   1. The club needs a new Articles of Incorporation to receive nonprofit status. President Maloy and Director Samson will sign Articles of Incorporation along with the secretary. 

1. Bylaws
   1. The Bylaws were reviewed. The directors were in agreement they needed to be updated. The group reviewed the current Bylaws and made the following suggestions. The secretary will send edited Bylaws to be reviewed. 
      1. General meetings need to occur annually.
      2. A virtual option should be allowed to attend meetings. 
      3. Meetings will only require a ten day notice.
      4. The duties of the directors and secretary need to be cleaned up. 

1. Bank Account
   1. Currently, the bank account is located in Oregon. The secretary will open a bank account in Minnesota. 

1. Website
   1. The secretary has created a new website on a new web host. The cost will be about a third of the current website host. 
   2. A classifieds and sponsorship section will be added to the website. The fees will be determined at the next meeting. 
   3. Membership information will display full contact information. An opt out option will be added for members on their annual membership application. 

1. Social Media
   1. Social media was reviewed. The club will focus on American North Country Cheviots. 
   2. https://www.facebook.com/AmericanNorthCountryCheviot/
   3. https://www.instagram.com/northcountrycheviot/ 

1. Newsletter
   1. The secretary will work on a newsletter to send to the general membership. This should be sent out as soon as the club can. 

1. National Youth Futurity
   1. The secretary will work on a National Youth Futurity. 

1. National Show
   1. Director Kessler has been in contact with the Indiana State Fair. They are willing to host the national show. 

1. Youth Show
   1. All American Junior Show, Madison, WI
   2. June 28 – July 2, 2023
   3. https://allamericanjuniorshow.com/ 

1. National Sale
   1. West Virginia Purebred Sheep Breeders Association
   2. June 1st to 3rd, 2023
   3. https://www.wvsheepandgoatsale.com/ 

1. Hall of Fame
   1. Ron Fletcher
      1. President Maloy made a motion to nominate previous Director Ron Fletcher to the Hall of Fame. Vice President Barkley made the second. All voted in favor. 
      2. President Maloy will contact previous Director Macqueen about what has been traditionally done to recognize Hall of Fame recipients. 
2. Miscellaneous
   1. Committees
      1. The directors discussed the need for committees. It might be too soon to have a Finance Committee. 
      2. Vice President Barkley suggested a Scholarship Committee for youth would be helpful to allow youth members to start flocks. Vice President Barkley volunteered to chair the committee.
         1. President Maloy made a motion to create a Scholarship Committee and for Vice President Barkley to chair it and for the other directors to assist. Director Newman made the second. All voted in favor.  
3. President Maloy made a motion to adjourn the meeting. Director Newman made the second. All voted in favor. ​